Floor Removal Government Bids & RFPs

The deep cleanings are to take place beginning anytime between August 3 - August 14, 2026, and during the holiday break at the end of December 2026.

The standard payment terms are Net 30 days, with early payment terms also listed.

Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from the date of delivery. If faults develop during this period, the successful bidder agrees to replace the unit, or the part affected, without cost to the school district.

Awards will be made to the lowest responsible bidder, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.

All bidders must document three or more years in the business of providing cleanout and transparent of grease traps and associated plumbing. All technicians assigned to the contract must have a minimum of one year paid experience.

If the successful bidder fails to deliver as ordered, or within the time specified, or within a reasonable time, or fails to make replacement of rejected articles, the school district may purchase from other sources and the successful bidder agrees to reimburse the school district promptly for excess costs occasioned by such purchases.

A site visit is recommended and vendors are to schedule with Wendy Vergamini if they will be needing a site visit.

The school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipment is made. If the sample is not in accordance with the requirements of the specification, the school district may reject the bid or cancel the contract.

Questions related to bid documents should be directed in writing no later than five 5 business days prior to the bid opening date and time.

Monroe 2-Orleans BOCES reserves the right to reject any bid not following the bid instructions or not meeting the specifications and general conditions.

The bid notice states that all work shall be scheduled and completed within the Task Order (TO) period of performance (POP). If corrective actions are required, the specific number of days granted to complete corrections before the final inspection will be defined within the applicable TO. All deficiencies must be resolved prior to the expiration of the TO POP unless an extension is formally granted by the Contracting Officer (CO).

The contractor shall participate in an initial onsite walkthrough coordinated by the GPOC for each requirement issued under a TO.

The bid notice states that all work is required to be completed by March 1, 2026.

The bid notice states that the award will be based on best value to the government.

The bid notice states that three boxes of spare LVP floor covering will be supplied at the end of the project, and two boxes of LVP shall be provided to the park for repairs.

The bid notice states that the COR reserves the right to reject any work that does not meet this specification or is otherwise unacceptable, and the contractor will be responsible for correcting any work that is rejected by the COR.

The contract period of performance is one year, commencing on the first day of the month after contract award.

Payment to the selected contractor shall be provided on a monthly basis upon concurrence of satisfactory completion of services by the COR for the previous month that service was provided.

Selected contractor shall be fully insured for damages during the contract period of performance.

If upon inspection by the COR the service is not satisfactorily completed, the contractor shall be notified either verbally or in writing of the deficiency and provided an opportunity to correct the deficiency. The deficiency shall be corrected within 4 hours if between 8:00 a. m. - 4:30 p. m. or by 8:00 a. m. if reported after 4:30 p. m. of notification to the contractor. If the deficiency is not corrected within 24 hours following notification, the COR may request equitable adjustment in the form of a reduced payment to the contractor in an amount equal to the value of the service not rendered to the government.

Failure of a regular employee to receive a favorable suitability determination shall be cause for removal of the employee from the work site and from other work in connection with the contract.